![]() Lay out consequences for consistent absenteeism/lateness: Warning letters reiterate the consequences for violating your attendance policy, driving home the importance of showing up to work on time and as scheduled-and that reminder can often be just what the employee needs to get their attendance and/or punctuality back on track.Ensure rules are enforced across the board: Providing every chronically absent or late employee with a letter of warning, regardless of their title, status, or tenure with the company, shows that your policies are equally enforced across your workforce-which can help protect against potential claims of unfair treatment or discrimination.This can come in handy if you need to take disciplinary action later (like suspension or termination), as you can use previous letters as proof that you’ve tried to work with them to correct the behavior. ![]() Formally notify an employee of violating company policy: A warning letter is a formal document that creates (or builds upon) a paper trail of attendance policy violations.Though there are different ways to address attendance or lateness issues, letters of warning are particularly effective for a few different reasons, including: Why You Should Send a Letter to a Chronically Late or Absent Employee A warning letter helps you provide evidence of consistent lateness/absenteeism, as well as the steps you’ve taken to improve the issue. Legal and contractual requirements: Your local and state laws and/or employee/union contracts might require you to fully document attendance issues before you take action and punish an employee.This can increase your hiring and labor costs and cut into your business’s revenue. Labor costs: You might need to hire additional help or pay your employees overtime to prevent delays caused by chronically absent or late employees. ![]() This can lead to a drop in the quality of your products or services-with customer issues (like complaints and refund requests) sure to follow.
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